Citiparks
Office of Special Events

Citiparks Events

Easter Egg Dive

Dollar Bank Cinema in the Park

Resevoir of Jazz

Bach, Beethoven, and Brunch

Stars at the Riverview Jazz Series

Mellon Square Concert Series

Community Festivals


Special Events Permitting

If you are interested in hosting an event in the City of Pittsburgh, you’ve come to the right place! Below you will find the 2016 Special Events Application that you may download and fill out before submitting, as well as a general overview of the permitting process. The application fee due at submittal is $125.00 USD (check or money order only – no cash). Please note that no applications can be reviewed until the application fee is received. All applications are subject to the Special Events Rules & Regulations

  1. If you are interested in holding an event in the lobby or on the portico (Grant Street entrance) of the City County Building, please click here for a Lobby Permit Application.
  2. Once you’ve completed your application you can submit it in one of several ways:
    • Hand-deliver the application with the application fee to the front desk of the Department of Parks & Recreation, 4th Floor City County Building, 414 Grant Street.
      • Use the elevators on the Grant Street side of the building to access the 4th floor.
    • Scan the application and email it to: specialevents@pittsburghpa.gov.
      • If choosing this option, the application fee must be mailed to or dropped off at the front desk of the Department of Parks and Recreation before the application can be reviewed. Make sure to have the name of your event clearly written in the memo line of the check or money order.
    • The application will not be scheduled for review until the application fee is received.Mail the application with application fee to the front desk of the Department of Parks & Recreation, 4th Floor City County Building, 414 Grant Street.
      • Be sure to address the envelope to: Special Events Committee
  3. Once your application and application fee are received, your application will be reviewed at the next Special Events Committee meeting.
  4. You will receive contact from a member of the Office of Special Events regarding you application within 7-10 business days, depending on date of receipt.
    • If you application is approved, you will receive your permit with any listed conditions.
    • If more information is needed, you will be instructed as to the next steps in the process of getting your event approved.

Permit Fees and Cost Recovery

To submit an application for a Special Events Permit from the Office of Special Events, an application fee applies. Additionally, any City services requested for your event such as trash pick up, barricades, police officers, crossing guards, fireworks permits, etc. come at an additional cost. Organizers will receive an Event Estimate from the Office of Special Events detailing all charges related to their application prior to their event. 

Application Fee

The 2016 application fee for a Special Events Permit is $125.00 USD and is due at the time of application submission.

  • If you are mailing your application or hand-delivering it to the Office of Special Events, this fee should be included with the application as a check, money order, or cashier's check payable to "Treasurer, City of Pittsburgh".
  • If emailing or faxing your application, the check, money order, or cashier's check must be mailed in a timely manner, as no application will be reviewed until the application fee is received.
    • This application fee is non-refundable.

Department of Public Works

Services from the Department of Public Works are at additional cost and subject to the needs of the event. Please see the Public Works Rate Card for costs associated with services from the Department of Public Works. Charges related to your event will be included on an Event Estimate that will be emailed to the applicant. Final charges will be billed by the Department of Public Works following your event.

Department of Public Safety

Services from the Bureau of Police, Bureau of Fire, and Emergency Medical Services are also at an additional cost. Please see the Public Safety Rate Card for costs associated with services from the Public Safety Bureaus as they relate to events. Charges related to your event will be included on an Event Estimate that will be emailed to the applicant. Final charges will be billed by the appropriate department following your event.

Damages

The City of Pittsburgh reserves the right to charge event organizers for any damages to public property, facilities, equipment, and rights-of-way resulting from actions related to permitted events, their organizers, or event attendees. Should damage be documented, organizers may charged for the cost of the repair.


Special Events Committee

Once an application is received and logged, it moves on to the vetting process via the Special Events Committee. The Special Events Committee is a group of representatives from various City departments, including Public Safety, Public Works, Parks & Recreation, Emergency Management, and the Port Authority. This group meets every Tuesday morning to review the applications received the previous week, and to continue discussion on any applications that have been held over from the previous week.

The job of this committee is to review each application and determine if the proposed event is viable, make sure the dates and locations requested are available, ensure that proper procedure is being followed, and that any needed City resources are properly allocated and not over-booked.

If necessary, the committee may request that an organizer attend a committee meeting to further discuss their proposed event, and to work one-on-one with department representatives to iron out any needs from the respective departments.

The members of the Special Events Committee are:

Brian Katze      Special Events Manager  Parks & Recreation
Justin Salinetro Operations Manager Public Works
Michael Fuerst Lieutenant Bureau of Fire
Julie Reiland Gov't & Public Liaison Permits, Licensing, & Inspections
John J. Chapman Special Events Coordinator   Parks & Recreation
Lindsay Van Der Veer    Special Events Administrator Parks & Recreation
Bill Crean       Streets Superintendent Public Works
Amanda Broadwater  Traffic Engineer   Public Works 
Ray DeMichiei  Deputy Director Emergency Management / Homeland Security
Anthony Darkowski  Division Chief  Emergency Medical Services 
Dan Stoddard Police Officer Bureau of Police
Chuck Rompala  Road Operations   Port Authority Transit 
Jonathan Furman Lead Park Range Parks & Recreation
Robert Plata Police Officer Bureau of Police
Alan Asbury Inspector / Permits Public Works
Carrie Brand Clerk 2 Public Works

Permit Files

  • For a PDF copy of the 2015 City of Pittsburgh Special Events Application, click Here.
  • For a copy of the City of Pittsburgh Special Events Permit Regulations, click Here.
  • For a PDF copy of the City County Building Lobby / Portico Permit Application, click Here

 

 

 

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