CHR Request for Proposals (RFP) for Video Services Frequently Asked Questions (FAQs)

Questions:

1. The RFP mentions providing the video in WMV and MPEG-4/AVG formats.  Are those the only formats CHR is interested in?

2. Is there a specific timeframe for the project?

3. Do you have an estimated budget for this project?

4. Is closed-captioning needed for the informational video and PSAs?

5. Can we provide detailed bios rather than formal resumes?

6. Is there an existing production company that CHR has worked with in the past? Are there any existing graphics, photographs or HD video assets?

7. We have the skills and experience requested but we are not Pittsburgh-based. How heavily you are weighing the preference given to firms located in the City or in the Allegheny County?

8. Who is the target audience? Where will the PSAs be broadcast or distributed?

9. What is the main message of the PSAs?

10. Is shooting in a studio a requirement for the PSAs? Will CHR be involved in creating the script?

11. Does CHR have “on-screen talent” for the PSAs?

12. Are alternatives to DAT back-up acceptable? The RFP states that the Consultant must provide stocking of tape or discs; is an alternative format acceptable?


Answers:

1. CHR was advised to request the WMV and MPEG-4/AVG formats. If the Consultant has a suggestion for other formats, the Consultant may include them and their reasoning in the proposal.

2. CHR is interested in completing the PSAs by December, 2013. Depending on the completion date of the Contract, the Consultant will have 4 to 6 months to complete the PSAs and informational video.

3. The maximum amount budgeted for this project is $35,000. However, we are accepting proposals with varying budget amounts which must be justified within the proposal.

4. Closed captioning and other methods that increase accessibility, such as sign language interpreters, are welcome.

5. An important consideration in awarding this contract will be the work experience and expertise of the staff producing the videos. This may be accomplished through biographies or resumes.

6. Previous PSAs created for CHR were produced in-house. The CHR logo is the only graphic asset currently available.

7. There will be some weight (10%) given to firms located in the City of Pittsburgh or in Allegheny County, but it is not a requirement for awarding the Contract.

8. CHR services all residents and persons who visit the City of Pittsburgh with regard to issues of unfair practices.  Following completion of the PSAs, the videos will be distributed to local stations to reach the Pittsburgh audience. CHR will also make the videos available online.

9. CHR will meet with the awarded Consultant for a creative briefing to discuss the theme, script creation, and goals of the PSAs. The PSAs shall focus on the Fair Housing Act and the City of Pittsburgh Fair Housing ordinances, to spread awareness about housing discrimination. CHR is empowered by the City Code chapter 651-659 to receive and investigate complaints of discrimination within the jurisdiction of the City of Pittsburgh. The law protects persons from discrimination based on race, color, sexual orientation, religion, handicap or disability, sex, ancestry, national origin, and place of birth. There is no “target audience” per se, as the law covers all individuals within the City. Our goal is to assist persons in recognizing signs of possible discrimination and taking action through CHR.

10. In-studio shoots are not necessary for the creation of the PSAs. Remote filming is acceptable. CHR will review the Consultant's script for input. The bulk of the script creation is the responsibility of the Consultant. CHR will meet with the awarded Consultant for a creative briefing to discuss the theme, script creation, and goals of the PSAs.

11. Some members of the Commission on Human Relations board and staff are available to assist in providing the “on-screen talent” for informational purposes only if necessary.  CHR does not have any on-screen talent for voice-overs or acted scenes. Casting will be the responsibility of the Consultant, with input from CHR.

12. AVI media storage format is acceptable. HD video capturing is acceptable. If the Consultant has a suggestion for other formats, the Consultant may include them and their reasoning in the proposal. 

 

April, 2013.