City Clerk Functions

The official functions and duties of the City Clerk are set forth in Chapter 153 of the Pittsburgh Code. The following is a general summary of core services provided by the City Clerk's Office. The City Clerk's Office provides City Council with centralized staff support under the direction of the City Clerk.

The City Clerk is appointed by members of City Council every three years and is responsible for the due, proper and faithful performance of all operational matters of City Council.

Other Duties

In addition to its mission of maintaining the official records of the City of Pittsburgh, the Office of the City Clerk also:

  • Maintains custody, control, filing and storage of all legislation, books, papers, minutes, and other written and recorded documents about the operation of City government.
  • Oversees, guides, and tracks the entire legislative process from introduction of proposed legislation to final approval and publication.
  • Creates meeting agendas for all Council members.
  • Coordinates and schedules City Council meetings, public hearings, and post agendas, recording each meeting for permanent record.
  • Accepts petitions filed by citizens.
  • Furnishes copies of all legislation, orders, certificates, meeting notices, and other matters of public information to the general public.
  • Acts as a liaison with City departments, outside agencies, other branches of governments, and the general public on behalf of City Council.
  • Responsible for the publication, updating and distribution of the Pittsburgh Code of Ordinances.
  • Works in cooperation with the City Cable Bureau for the cablecasting of all Council’s Regular and Standing Committees Meeting; Public Hearings, and Post Agenda Meetings as specified by City Council.