Human Resources Policies

These Personnel operating policies have been written to serve as a guide in the employer/employee relationship and to give managers/supervisors general information about the City's policies, practices, and work rules, and guidance/direction regarding implementation and enforcement of the same.

  • If there are differences between the various collective bargaining agreements and these policies, the pertinent collective bargaining agreement takes precedence.
  • These documents are not intended to be comprehensive or to address all the possible applications of, or exceptions to, the general policies and procedures described.
    • Therefore, the Department of Personnel and Civil Service Commission encourages you to read this information thoroughly and to make note of your questions for discussion with either your manager or with a representative from the Department of Personnel and Civil Service Commission.
  • The City reserves the right, at any time, to modify, rescind, or supplement any or all of the policies contained herein, and to take actions that may be contrary to a policy included in this resource.
    • Changes will be effective on dates as determined by the City, and you may not rely on policies that have been superseded.
  • Furthermore, no statements in this resource are intended to set forth as contractual commitments or obligations of the City to any individual employee or group of employees, or to establish an exception to the employment-at-will doctrine.
    • Unless otherwise specified in the Civil Service Statutes and Rules, or pertinent collective bargaining agreement, both the employer and the employee may at any time terminate the employment relationship, with or without notice, for any reason.
  • Please note that some of the original, official forms are multi-ply documents.
    • The name of each multi-ply form is marked with an asterisk * below.
    • For official submission of these forms, please obtain and use an original, multi-ply form from the Department of Personnel and Civil Service Commission.

If you have any questions about these documents, please contact the Department of Personnel and Civil Service Commission at 412-255-2384.


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Absence Policy (Sick & Personal Leave Use) Employee Marriage Benefits Policy Post-Injury Drug & Alcohol Testing Policy
Acceptance of Employment in a Non-Union Position Policy Employee Mutual Commitment Benefits Policy (Domestic Partnership Registry) Pre-Employment /Promotional Real Estate Tax Investigation/Verification
Act 33/34 Clearance Policy Employee Social Events and Team Building Meetings Random Drug Testing – For Fire Bureau Personnel
Acting Pay Policy Ethics Handbook Reasonable Suspicion for Drug and Alcohol – (for Managers)
ADA Accommodations Policy Evacuation Plan for the City-County Building Reasonable Suspicion Observation Form
Application for Employment & Related Procedures Fitness for Duty Examinations Policy Reinstatement for Police Policy
Application Processing & Background Investigation Policy Flexible Work Schedule For Non-Union Employees Policy Return of City-Owned Mobile Devices
Bereavement Leave of Absence Policy HIPAA Privacy Policy & Procedures Return to Work Medical Examinations Policy
Bidding for Vacant Positions Policy Hiring Processes Policy - for City of Pittsburgh Departments Right to Know Policy
Break in Service Infectious Disease Control Program Exposure Control Manual Salary Increment Policy
CDL Driver’s Handbook Injury Reporting Policy Smoke Free Workplace Policy
    Return from Travel Policy
Discharge Policy for CS Employees except Police & Fire (not available online) Job Announcement Policy Track I & II EAP Referrals & Track III Agreement
Disciplinary Manual Name & Address Change Policy Transitional Duty Employment - Workers' Compensation Program
Domestic Violence Policy Nepotism Policy Tuition Reimbursement Program - Non-Union Employees
Driver's License/Loss of License Policy New Employee On-Boarding and Employee Off-Boarding (Exiting) Policy Tuition Reimbursement Policy- Fraternal Association of Professional Paramedic Employee
Drug and Alcohol Testing Policy Benefits Upon Termination Of Employment Tuition Reimbursement Policy- PJCBC, AFSCME 2719, AFSCME 2037, and Teamsters Local 249 Employees
Drug Free Workplace (Drugs & Alcohol) Policy New Hires, Rehires, Recalls, Reinstatements, Transfers, Promotions, Demotions and Assignments Policy Tuition Reimbursement Policy- Fraternal Order of Police Employees
EEO/AA Policy No Discrimination/No Harassment/No Retaliation Policy Tuition Reimbursement Request Form
Electronic Communications Policy Non-Work Related Injury/Illness Education Partner and Discount Summary
Employee Identification Badge Policy Notices of Personnel Actions, Interdepartmental Transfer and Promotion Policy Unemployment Compensation Claims and Appeals Processing Policy
Employee Leave of Absence Policy Occupational Safety Policy Wage Increment Form Policy - Laborers
  On-Duty Death or Catastrophic Injury Waste & Recycling Policy
  Orientation Program Policy Workplace Bulletin Board Policy
  Overtime Policy for Non-Union Employees  
  Paid Parental Leave of Absence(Non-Union)  
  Paid Safe Leave Policy  
  Performance Evaluations – For Non-Union Employees  
  Personnel File Review Policy for Employees  
  Personnel Transaction Form and I-9 Policy